We built this after watching coaches burn out on midnight follow-up emails
A team of automation specialists, GHL operators, and ex-agency builders who got tired of seeing six-figure coaches drown in DM replies, calendar Tetris, and onboarding admin they shouldn't be doing.
It started with a call from an exhausted executive coach
Three years ago, we were a general-purpose GoHighLevel agency. We built funnels for HVAC companies, dental clinics, gyms — anyone who'd pay. The work was fine. The results were fine. Then we onboarded a high-ticket executive coach from Austin, and everything changed.
Her practice was getting 60+ discovery-call applications a month from LinkedIn and her podcast. She was closing maybe 3 of them — because the other 57 were tire-kickers eating up her Tuesdays. She had a 6-figure offer, no qualification gate, and a calendar full of free coaching sessions.
We built her an application-gated discovery flow, a 12-day nurture, a retainer-billing engine with recovery, and a cohort kickoff sequence for her group program. Her qualified-call show rate doubled in 60 days. She kept calling us with the same line: "Build this for every coach. Every single one of them needs this."
So we did. We narrowed our entire agency to one niche: coaching practices. We took everything we learned from her account and turned it into a snapshot — refined and re-refined as we installed it for the next coach, and the next, and the next. Today, that snapshot powers 40+ coaching practices across executive, startup, life, career, sales, leadership, group, and mastermind formats.
Austin Executive Coach · 60-day results
Illustrative scenario based on the anonymized first deployment. Individual results vary by offer, audience, and existing funnel.
What makes us different from a generic GHL agency
Most GHL agencies are generalists. They sell the same funnel template to a chiropractor and an executive coach. The result is mediocre for both. Everything in our snapshot — the application form, the email copy, the SMS scripts, the AI receptionist's qualification logic, the pipeline stages, even the way we handle retainer recovery — was written specifically for coaching practices by people who have watched 40+ coaches use this system in the wild.
When an executive-coaching application comes in, our AI knows to ask about company size and decision-maker authority. When a life-coaching applicant calls, our AI knows to qualify on readiness, not just budget. When a group-program enrollment closes, the cohort kickoff sequence orchestrates intro pairings, kickoff calls, and module unlocks. That specificity is the difference between a snapshot that "kind of works" and one that converts more applications and retains more retainers.
Our values
Six rules we hold ourselves to — that's the agreement we make with every practice we work with.
A coach's time is sacred
No bloated dashboards, no theory-heavy training videos, no 'let's hop on a call' emails. Everything we ship works on day one.
Done-for-you, always
We install. We configure. We customize. The coach focuses on coaching.
Transparent pricing
$997 once. No upsells, no monthly subscription traps. The only ongoing cost is your GoHighLevel subscription — paid directly to GHL.
Compliance-aware by default
Coaching engagements involve sensitive personal and financial conversations. Our SMS opt-in flows, retention windows, and access controls are TCPA-compliant by design.
Real support
10 dedicated hours within 15 days. Real humans, not chatbots, not ticket queues.
One niche · all the focus
We chose coaching practices three years ago and never looked back. Every workflow tuned for high-ticket coaching offers — none of it generic.
From generalist agency to coaching specialists
Same relationship, same standards
Whether you buy the snapshot ($997 one-time) or hire a dedicated GHL VA ($1,250+/month), the relationship is the same: we treat your practice's CRM as our own. NDAs are signed before any access. Background-checked VAs only. Direct line to our team. Loom walkthroughs after every major change. Dedicated project manager included.
If you want to see exactly how the snapshot works for your specific coaching offer, the fastest way is to book a free 30-minute demo. We'll walk through the system live, customized to whatever practice type you run. No pressure. No upsells.